How to see who attended a Zoom meeting
To see who attended a Zoom meeting, sign in to the Zoom web portal as the host, owner, or admin, open the Usage report, search the meeting’s date, and click the participant count to expand and export the CSV of names, join and leave times, and durations. This needs a paid plan.
Key takeaways
- The Usage report is Zoom's kept attendance record: names, emails (signed-in users only), join time, leave time, duration, and guest status.
- It requires a paid plan (Pro, Business, Enterprise, Education, or API) and the host, owner/admin, or a role with the Usage Reports permission. Free Basic accounts cannot open it.
- Data is kept for the last 15 months and searchable one month at a time, so export the CSV early.
- The in-meeting Participants panel is live only — it is never saved or exported after the meeting.
- On Google Meet instead? Trackr tracks attendance automatically on any plan.
Usage report — who actually attended
Trying to figure out who attended a Zoom meeting after it ended? Zoom keeps a real attendance record for you in the Usage report — but only if you’re on a paid plan, in the right role, and you grab it before the data ages out. Here’s exactly where the report lives, who can open it, how long it stays, and the gotchas that trip people up.
Where is the Zoom attendance / usage report?
The attendance record lives in Zoom’s Usage report, in the web portal at zoom.us — not in the desktop or mobile app. The exact menu depends on your role, and the labels changed with the 2024 rebrand to Zoom Workplace:
- Owners and admins: Account Management → Reports → Usage Reports → Meeting and webinar history.
- Regular licensed users in the current Zoom Workplace UI: Analytics & Reports → Meetings & Webinars → Usage Reports → Meeting and webinar history.
If a guide still says “Account Management → Reports” for everyone, it predates the rename — the menu is now Analytics & Reports for non-admin users.
Sign in at zoom.us and go to Analytics & Reports → Usage Reports (admins: Account Management → Reports).
Set a date range that covers your meeting (one month at a time) and search the meeting history.
Find your meeting and click the number in the Participants column to expand the attendee list.
Export to download names, emails, join/leave times, and durations as a CSV you can keep.
What does the Usage report show?
The Usage report is the closest thing Zoom has to an attendance sheet. For each meeting, clicking the participant count expands a list with:
- Participant name as shown in the meeting.
- Email — but only if that participant was signed in to a Zoom account. Non-signed-in attendees show as “Guest” with no email.
- Join time and leave time.
- Duration in minutes.
- Guest status (in your account or not) and waiting-room status — note that people who never made it out of the waiting room are excluded from the list.
- 1Email shows for signed-in usersAn email appears only when the attendee was signed in to a Zoom account.
- 2Join / leave times are loggedEach row carries a join time, a leave time, and a duration in minutes.
- 3Guests have no emailAnyone not signed in shows as “Guest” with a blank email field.
- 4Rejoins are separate rowsLeaving and rejoining creates a duplicate row, so one person can appear twice.
The in-meeting Participants panel is a live view only. It shows who is currently in the call, but it is not saved or exported once the meeting ends — use the Usage report for a record you can keep.
Can I see who attended on the free plan?
No. Usage and Registration reports require a paid Zoom account — Pro, Business, Enterprise, Education, or API. Free Basic accounts cannot open the Usage report at all. Beyond plan, access is also gated by role: you must be one of the following.
- The meeting host, who can pull reports for their own meetings.
- An account owner or admin, who can pull reports across the whole account.
- A user with a custom role that has the “Usage Reports” permission switched on.
If the Reports menu is missing or empty when you expect data, it’s almost always a plan or role gate — not a bug. On a free plan, your only option is to note attendance live from the Participants panel during the call.
How long are Zoom reports kept?
Zoom keeps meeting and usage data for the last 15 months, and you can search up to one month at a time. So a meeting from over a year ago is gone, and you can’t pull a six-month span in one query — you’d step through it month by month. Other report types age out faster:
- Registration reports are deleted when the meeting ID is removed — roughly 30 days after the scheduled date.
- Poll reports persist for up to 12 months.
The safe habit is to export the CSV soon after each meeting rather than relying on Zoom to hold it.
What catches people out?
A few quirks regularly surprise people reading a Zoom Usage report:
- ~15-minute delay. A meeting’s report isn’t available immediately — expect roughly a 15-minute lag before it appears.
- Rejoins become duplicate rows. If someone leaves and rejoins, they show up as separate rows with different join and leave times. Sum the durations per person to get true attendance.
- Guests have no email. Non-signed-in attendees appear as “Guest” with a blank email, so you can’t always match a row to a known person.
- Time zone is the host’s. Report timestamps use the host account’s time zone, not yours — worth checking before you read late arrivals off the join times.
What about Google Meet?
Zoom’s reports are solid once you’re on the right plan, but Google Meet works very differently — its built-in attendance report is limited to certain paid editions and offers no late flags or cross-meeting history. If your meetings live on Meet, Trackr is the easiest fix: a free extension that checks people off automatically, flags late arrivals, and exports to CSV, Sheets, or PDF — on any account, free or paid. See our guide to tracking attendance in Google Meet for the full walkthrough.
On Google Meet instead? Track it automatically.
Install Trackr and your next Google Meet is tracked for you — joins, leaves, late arrivals, all exportable. Free, local-only, no sign-up.
Frequently asked questions
How do I see who attended a Zoom meeting after it ends?+
Sign in to the Zoom web portal as the host, owner, or admin, open the Usage report (Analytics & Reports → Meetings & Webinars → Usage Reports, or Account Management → Reports for admins), search the date, and click the meeting's participant count to expand and export the attendee list as CSV.
Can you see Zoom attendance on the free plan?+
No. Usage and Registration reports require a paid Zoom account (Pro, Business, Enterprise, Education, or API). Free Basic accounts cannot open the Usage report at all. On a free plan your only live view is the in-meeting Participants panel, which is not saved or exported after the call ends.
How long does Zoom keep attendance reports?+
Zoom keeps meeting and usage data for the last 15 months, and you can search up to one month at a time. Registration reports are deleted when the meeting ID is removed (about 30 days after the scheduled date). Poll reports persist for up to 12 months. Export early to keep a permanent record.
Who can access the Zoom Usage report?+
You must be the meeting host, the account owner or an admin, or hold a custom role that has the “Usage Reports” permission. Owners and admins can pull reports for the whole account; a licensed host sees their own meetings. Free Basic users cannot access it regardless of role.
Why does someone appear twice in my Zoom report?+
If a participant leaves and rejoins the same meeting, Zoom logs each session as a separate row, so one person can show up multiple times with different join and leave times. Add up the durations, or dedupe by name and email, to get the true attendance per person.