How to see who attended a Microsoft Teams meeting
To see who attended a Microsoft Teams meeting, open the meeting’s Attendance tab (in the event or the meeting chat) about five minutes after it ends and download the .csv report. Only the organizer and co-organizers can access it. During a live call, use People → … → Download attendance list.
Who attended this meeting?
Teams keeps a proper attendance report for your meetings — you just have to know where to look. You can grab it during the call or pull it after everyone has left, and it shows exactly when each person joined and dropped off, plus how engaged the room was. Here’s how to find it both ways, who’s allowed to open it, and where it falls short.
Key takeaways
- During a meeting: People → More actions (…) → Download attendance list.
- After a meeting: open the event or its chat → Attendance tab → Download. Ready about five minutes after the call ends; file format is .csv.
- Access is limited: for standard meetings, only the organizer and co-organizers can open the report.
- What’s inside: per-attendee join/leave times and in-meeting duration, plus an engagement summary (unmutes, cameras, raised hands, reactions, Q&A).
- On Google Meet instead? Trackr gives you the same kind of automatic record on any account.
How do I download the attendance report during a meeting?
While the call is still running, open the People button in the meeting controls, then use the More actions (…) menu at the top of the Participants pane and choose Download attendance list. Teams saves a .csv to your Downloads folder right away.
In the meeting controls, click People to open the Participants pane.
At the top of the pane, open the … (More actions) menu.
Choose it; Teams writes a .csv to your Downloads folder instantly.
This is the most reliable route if you want the file in hand the moment the meeting wraps. One caveat: in meetings with more than 120 participants, the in-meeting download shows only some attendees — the post-meeting report is the one that includes everyone.
How do I get it after the meeting?
Once the call is over, the report is attached to the meeting and usually ready about five minutes after it ends. Open the meeting or event and go to the Attendance tab, then Download — or open the past meeting’s Chat and use the Attendance tab there. Either way the file is a .csv.
- From the event: open the meeting or event, select the Attendance tab, and click Download.
- From chat: open the past meeting’s chat, switch to its Attendance tab, and download from there.
- Recurring meetings: the Attendance tab keeps a separate report for each occurrence, so pick the right date.
Webinars work differently. For a webinar, go to Calendar → select the webinar → View event → Manage event → the Attendance tab → Download.
Who can see the Teams attendance report?
For standard meetings, only the organizer and any co-organizers can open or download the report. Presenters and attendees won’t see the option, so if you need the data and you didn’t schedule the meeting, ask whoever did.
A few details that trip people up:
- Co-organizers, with limits: they can access the report only for events scheduled in Teams (not Outlook), and they can’t open reports for channel meetings.
- Admins can’t open a report they didn’t organize. They can, however, look up participant details within 24 hours via the Teams admin center: Users → Manage users → the organizer → Meetings & calls → the meeting or call ID → Participant details.
What’s inside the report?
The report tells you who attended and, for each person, when they joined, when they left, and their total in-meeting duration. Because join and leave times are stamped, you can spot late arrivals and early leavers, and rejoins show up as additional entries.
It also includes an engagement section — a meeting-level summary of how many attendees unmuted, turned on their camera, raised a hand, used reactions, or took part in Q&A. For a deeper walkthrough, see our complete guide to the Teams attendance report.
- 1Attendee nameEach person who was admitted to the meeting.
- 2Join & leave timesWhen they entered and exited, stamped per session.
- 3In-meeting durationTotal time present; rejoins add extra entries.
- 4Engagement sectionCounts of unmutes, cameras, raised hands, reactions, Q&A.
What are the limitations?
The built-in report covers the basics well, but it has real edges:
- Large meetings: with more than 120 participants, the in-meeting report shows only some attendees. The post-meeting report includes them all.
- View-only attendees aren’t included in the report at all.
- Lobby no-shows are excluded: people who waited in the lobby and were never admitted don’t appear.
- Role-gated: for standard meetings, only organizers and co-organizers can reach it — there’s no self-serve view for attendees.
- Admin-dependent: a Teams administrator can disable attendance reporting entirely, in which case the option simply won’t appear.
- Deleted if the organizer leaves: if the organizer leaves the organization, their meeting reports are permanently deleted. Download a copy if you need to keep it.
What if your meetings are on Google Meet instead?
If you only landed here because someone said “just check the Teams report” — but your classes, cohorts, or sessions actually run on Google Meet — that report won’t help you. Google Meet’s built-in attendance only exists on certain paid Workspace editions, and nothing at all on free accounts.
That’s the gap Trackr fills. It’s a free Chrome extension that auto-tracks who joins your Google Meet, notes when they arrive and leave, flags late arrivals, keeps a history across meetings, and exports to CSV, Google Sheets, or PDF — giving you a similar automatic record for Meet on any account, paid or free.
On Google Meet? Track it automatically.
Install Trackr and get Teams-style attendance reports for Google Meet — joins, leaves, late flags, all exportable. Free, local-only, no sign-up.
Frequently asked questions
Who can see who attended a Microsoft Teams meeting?+
For standard meetings, only the meeting organizer and any co-organizers can open or download the attendance report. Presenters and attendees don't get access. If you didn't schedule the meeting, ask the organizer to share the report with you.
Does the Teams attendance report show join and leave times?+
Yes. The report lists each attendee's name with their join time, leave time, and total in-meeting duration. If someone left and rejoined, you'll usually see multiple join/leave entries for that person, which makes it easy to spot who dropped out mid-call.
How long until the attendance report is available after a meeting?+
The post-meeting report is usually ready about five minutes after the meeting ends. If the Attendance tab looks empty right after the call, wait a moment and refresh before assuming something went wrong.
Why can't I find the attendance report for my Teams meeting?+
Common reasons: you're not the organizer or a co-organizer, your admin has attendance reporting turned off, or not enough time has passed for the post-meeting report to generate. Co-organizers also can't open reports for channel meetings or for events scheduled in Outlook rather than Teams.
Are all attendees included in the report?+
Almost — with caveats. The post-meeting report includes everyone who was admitted, but view-only attendees aren't counted, and people who waited in the lobby and were never admitted are excluded. In meetings with more than 120 participants, the in-meeting report shows only some attendees, while the post-meeting report covers them all.